Ministry of Finance. Standardized Audit Formats - Checklists-Drawing & Disbursing Officers. Other Books Manuals and Forms. Drawing and disbursing officer code book. Drawing and Disbursing Officer(DDO) DDO is a very important person in public sector financial administration. Now, to make the entire process more uniform and transparent, the detailed steps for sanction of a new DDO or changing the jurisdiction of a DDO from one Treasury to another are prescribed below: Steps for Sanction of new DDO: 1.
The concerned Officer will then approach the new Treasury with a copy of the Order of Administrative Department and Drawal authority & new DDO Code issued by the DTA for issuance of BTR and start functioning as DDO. SR-65 Delegation of power by office head to the Subordinate Gazetted officer. Salaries (Cont'd) Undisbursed pay or allowances may not, under any circumstances, be placed in deposit at a treasury Arrears of pay, fixed allowances or leave salary shall be drawn in a separate bill In the event of the death during service, pay and allowances can be paid up to the day of death. The word "Duplicate" will clearly be written in ink over the face of the duplicate bill. Tax, VAT should be deducted from the bill Erasures and overwriting in any bill are absolutely forbidden Prepared bill should be recorded in the bill register. For payment process of Tax Deduction at Source under GST, DDO may deduct as well as deposit the GST TDS for each bill/Invoice individually by generating a CPIN and mentioning it in the Bill nance. Regarding Salaries Responsible for the amount drawn in a bill In a new posting, Last Pay Certificate (LPC) is a must In a new appointment health certificate is needed, SR-122 on behalf of a deceased employee- succession certificate For the pay due in old post, non-drawal certificate. Workshop and Training. Bill can not be paid without getting goods. Finance Department have recently modified the provisions for issuance of drawal authority for Drawing and Disbursing Officers as per FD Memo No. Drawing and disbursing officer code of regulations. Exchequer and to disburse such money among the recipients. All bills must be filled in and signed in ink. Departmental authorities will obtain DDO codes from the Directorate of Treasuries and Accounts Government of West Works. Screen Reader Access.
A copy of the order should also be endorsed to the office of Accountant General (Accounts & Entitlement), West Bengal. Drawing Money from government Exchequer: Claims and Withdrawal, SR-83, 85 Money can not be withdrawn from the government account without presentation of bills at the treasury signed by DDO Gazetted government servants will sign the bills as self drawing officer and submit directly at the treasury except TA bill. Enter Valid Characters! Office should have a DDO to draw money from the govt.
Right To Information Act. Standardized Audit Formats - Checklists. Preparation of Bills, SR-92 When the payment is done through other person a authorization letter will be needed. Central Pension Accounting Office-CPAO. Name and address of the Office (In case the office is a new one the Office Creation Order is to be furnished). Maintenance of Cash Book Cash book VAT register Ledger Income Tax register Allotment register Contingent bill regist Petty cash register pay bill register Advanced register TA bill register Subsidiary register Cheque register. Position Code Proforma for Projects Click here. All heads of the offices are DDO. Sub: Steps to be followed for issuance of DDO Code and drawal authority for a new DDO. Government Integrated Financial Management System-GIFMIS. Standard Operating Procedure (SOP) For Position Codes Click here. Government Accounting Rules GAR. He has been entrusted to draw bills to pay for services rendered or supplies made to government.
TA bill requires counter signature of the controlling officer. Contingent bill (Cont'd) Bill must be certified with – The goods purchase are as per specification in good condition and recorded in the stock register. List of Major and Minor Heads of Account of Union and States LMMH. GST Related Orders and Circulars. Contingent Bill, SR-304, 305, 323 Every government officer should be such economic as he/she spends money from his/her own pocket and be careful that the amount spent is within the budget provision Officer will follow government purchase procedures and in purchasing furniture and stationeries the question of entitlement needs to be considered. This website belongs to Controller General of Accounts, Ministry of Finance, Government of India. The Administrative Department will first send a proposal to Group T of Finance Department along with necessary justifications and with the views of Financial Advisor of the Department and approval of the ACS/ Principal Secretary/ Secretary of the Department for shifting an office from the jurisdiction of one Treasury to other. Field Accounting Units. The expenditure should not be more than the occasion demands. Necessary amendments in Rule 4.
For example: PR1234). Visitor Count: 35025161. Designation, Scale of Pay and post creation order (for newly created post) of the proposed DDO. DDO will sign both bill and bill register.
Azadi Ka Amrit Mahotsav. Suspense Accounts Manual. CONTROLLER GENERAL OF ACCOUNTS. Additional Chief Secretary to the.
Public Link for Viewing Position Codes Click here. Governor is pleased to accept the shifting of DDO ship of the following DDOs mentioned below at Col. 1 from the treasury mentioned at col. 3 to the Treasury mentioned at col. 4 & 5 respectively under TR 4. 3A and in polic office cash book is maintained in TR Form No. Upahar Sangrahalaya. CPIO Appellate Authority List. For any assistance contact on 091-9212 552. Dadra And Nagar Haveli. GFR-10 (Cont'd) Public money should not be utilized for the benefit of a particular person or section of a community; unless- i) the amount of expenditure involved is insignificant, or ii) a claim for the amount could be enforced in a court of law, or iii) the expenditure is in pursuance of a recognized policy or custom, The amount of allowances should be so regulated as if it can not be a source of profit to the recipients. Institute of Government Accounts and Finance-INGAF. List of DDO Details: State. Senior Officers Meeting on Training Needs Assessment. D. Expenditure Head of Accounts (Mentioning object class) which are proposed to be drawn by the concerned DDO. DTA will also endorse one copy of the drawal authority along with specimen signature and the new DDO code to the office of Accountant General (Accounts & Entitlement), West Bengal and to the Head of the concerned Office.
Last Updated Date: 09 Mar 2023. 2019, SourceFinance, DDO Code, Pay & Accounts, Treasury. Expenditure control (Cont'd) Every departmental and controlling officer will provide Auditor General or its representative with all information required for preparation of any account or report, GFR-19. Audit objections Government officer will take immediate action on the order of the accountant general regarding audit objection Reply to any objection along with relevant papers needs to be sent to the audit office within 15 days. 3B All monetary transactions should be entered in the cash book as soon as they occur, and attested by the head of the office. Maintaining cash book The cash book should be closed and balanced on each day and the head of the office will cheque the totaling of the cash book At the end of the month, the head of the office should verify the cash balanced in cash book and certify its correctness with dated signature Pen through the incorrect entry and inserting the correct one in red ink between the line Officer should initial with date every such correction. But part bill may be paid after getting part supply. Civil Accounts Manual CAM.
Central Government Account Receipts and Payments Rules 2022. A bill becomes vouchers when it is duly receipt and stamp paid.